We have a workbook that we are producing for a client. Not too large, only about 28 pages. Pages all built in InDesign. This needs to go to a proof reader to check for correct grammar, punctuation, etc. The person doing the proof reading does not have InDesign. I was going to send the proof reader a PDF and let them mark it up within the PDF, however, knowing this client, there could be quite a few corrections and it might get a little crazy. Just wondering, how do you guys handle situations such as this?

Quote from: DHG on April 11, 2013, 07:43:50 AMJust wondering, how do you guys handle situations such as this?

With a beer at 5 o'clock.

I had one like this and I exported the text from Indy to send the client their beloved Word doc, then it came back with corrections. Huge PITA.

Quote from: gnubler on April 11, 2013, 08:20:21 AM

Quote from: DHG on April 11, 2013, 07:43:50 AMJust wondering, how do you guys handle situations such as this?

With a beer at 5 o'clock.

I had one like this and I exported the text from Indy to send the client their beloved Word doc, then it came back with corrections. Huge PITA.

Haha good one. Heineken?

Have as many pairs of eyes as possible look at the changes (preferably on your end and the customer's end).

Then prepare for the inevitable blame game when somebody else notices something AFTER the job's been approved and printed...  :tongue:

Cheers, John the Fontaholic

Quote from: pspdfppdfx on April 11, 2013, 08:33:49 AMHeineken?

No. I've moved beyond that.

Quote from: gnubler on April 11, 2013, 08:20:21 AM

Quote from: DHG on April 11, 2013, 07:43:50 AMJust wondering, how do you guys handle situations such as this?

With a beer at 5 o'clock.

I was thinking a bourbon and a bong, but it's not me that has to do the editing.

Quote from: Fontaholic on April 11, 2013, 08:41:43 AMHave as many pairs of eyes as possible look at the changes (preferably on your end and the customer's end).

Then prepare for the inevitable blame game when somebody else notices something AFTER the job's been approved and printed...  :tongue:

Cheers, John the Fontaholic

Blame game. I wanted to print up a pad of these to help streamline the process.

Quote from: DHG on April 11, 2013, 07:43:50 AMWe have a workbook that we are producing for a client. Not too large, only about 28 pages. Pages all built in InDesign. This needs to go to a proof reader to check for correct grammar, punctuation, etc. The person doing the proof reading does not have InDesign. I was going to send the proof reader a PDF and let them mark it up within the PDF, however, knowing this client, there could be quite a few corrections and it might get a little crazy. Just wondering, how do you guys handle situations such as this?

I'd still go the PDF markup route. Assuming they have a version that will do annotations you should be able to use those either by copy-pasting out of their corrections to replace the copy directly in InDesign or at least print out the PDFs with the copy as Comments so it's easy to follow.

Quote from: Slappy on April 11, 2013, 10:42:16 AM

Quote from: DHG on April 11, 2013, 07:43:50 AMWe have a workbook that we are producing for a client. Not too large, only about 28 pages. Pages all built in InDesign. This needs to go to a proof reader to check for correct grammar, punctuation, etc. The person doing the proof reading does not have InDesign. I was going to send the proof reader a PDF and let them mark it up within the PDF, however, knowing this client, there could be quite a few corrections and it might get a little crazy. Just wondering, how do you guys handle situations such as this?

I'd still go the PDF markup route. Assuming they have a version that will do annotations you should be able to use those either by copy-pasting out of their corrections to replace the copy directly in InDesign or at least print out the PDFs with the copy as Comments so it's easy to follow.

+1

easiest markup I find to follow is -

Hard copy, with proof reader's marks. Mark each change "a", "b", "c" etc.

On a separate sheet, typed preferably, list the changes corresponding with their letter

A: make word uppercase "Word"
b: delete "...and once I did that..." and replace with "...after I went along that path.."

We do hard copy as well, each page stamped with a Proofreading stamp. We have our own proofreader. Once the pages are marked up, the client gets them. It's amazing the changes that get Stetted. It's also funny how many times the client misspells their own product.

I never see marked up stuff here anymore. If I'm lucky I'll get an annotated pdf, which I find to be very cumbersome.

I used send a PDF from Rampage and they can print it out and make the corrections by hand and either mail or scan or fax it back. That's after the 1st color and double proof went out. Anything after that was PDF unless they asked for a new color or double proof but they would have to pay for it.

99% of my customers wouldn't have a clue how to annotate/comment a PDF. Most don't even know what a PDF is or how to generate one. 

JPGs, however... they are all experts.  :laugh:

Quote from: gnubler on April 11, 2013, 06:59:20 PM99% of my customers wouldn't have a clue how to annotate/comment a PDF. Most don't even know what a PDF is or how to generate one. 

JPGs, however... they are all experts.  :laugh:

One of the CSR's here continues to take my PDF's, print them out, mark up the printout, scan the marked up printout, and then email the scan back to me. Half the time I can't read what she wrote because the scan off the copier is so bad or her handwriting sucks or both. This is in spite of the fact that I have shown her on multiple occasions how easy it is to make comments within the PDF.